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Excused absence notes

Excused absence notes

Excusing children is only a matter of a few clicks in the app. Parents send a note directly from their phone and immediately receive confirmation of its registration. The kindergarten does not have to write these manually, due to reporting being via SMS or the phone. The note will automatically be saved in attendance and wherever it's needed. At the same time, the kindergarten quickly and easily orders the exact number of lunches required, and the cost of meals is automatically recalculated for children.

Advantages for the preschool:

  • Teacher can easily see how many students will be present in the classroom on the present day, for a field trip, or for an activity.
  • The app calculates the number of children on any given day based on the number of excused absences, which serves as the basis for ordering lunches and even payment of meal fees (in the case of a late excused absence).
  • Records of mandatory excused absences for preschool-aged children.
  • Simple export for reporting.

Advantages for the parents:

  • Creation and submission of excused absence notes directly in the app in a matter of a few clicks.
  • Excused absence notes are automatically recorded by the school.
  • Overview of all absences in one place.
GDPR

GDPR

Data protection and security is a priority within the Twigsee app and the entire system. Everything functions in full accordance with GDPR. No data, including photos, is stored on a phone on which the application is installed, nor on a computer. Data stores are highly secure cloud servers, and nobody can access the app without specific credentials. At the same time, parents grant the kindergarten GDPR consent via a form. However, if parents do not want their child to be photographed at kindergarten, for example, they will state this in the form. In the child's profile, it is clearly visible in the app whether parents have confirmed GDPR or not.

  • All data and photos are considered highly secure and protected to the security level of medical and comparable private documentation.
  • Highly-secured servers for back up of data.
  • The mobile application is in full accordance with GDPR and Czech legislation (including implementation of alerts for students without GDPR).
  • The mobile application fulfills the highest security requirements of the Google Play and AppStore platforms.
School enrolment

School enrolment

Thanks to the online admission process, parents and kindergartens do not have to worry about demanding paperwork. Parents fill in the necessary data online using a link sent to them by e-mail. Subsequently, documents are generated in a printed version (registration sheets, etc.), where at a meeting with parents all is required is their signature. Everything is prepared according to the applicable legislation and GDPR statutes.

Advantages for the preschool:

  • Parents log in online via the web form.
  • School makes the decision of acceptance or rejection to their school with a single click (parent is automatically informed via email regarding progress in the application process).
  • Necessary documents are automatically generated for the school based on information from the parents obtained online.
  • All information is automatically transferred to the class register.
  • All in accordance with current laws and regulations of the Ministry of Education (MŠMT).

Advantages for the parents:

  • Parent completes registration forms online.
  • Thanks to online registration forms, all paperwork can be completed in minutes in accordance with valid legislation and GDPR.
  • After submitting their application, parents immediately have access to the Doctor Examination form available for download on the school’s letterhead.
Child’s complete <br />class register

Child’s complete
class register

Information provided by parents during the admission process using the online form are stored directly in the child's register after admission. The kindergarten will automatically find all the necessary documents generated in it, it can record additional information or personal notes about children. The most required data is available to teachers in one click directly in the mobile application. These include, for example, allergy data, health restrictions or pick-up information. Teachers don't have to check the information in their respective boxes, but they just need to click on the child's information card directly in the Twigsee app.

Advantages for the preschool:

  • Digitized class register for children - all information in one place.
  • Records list and other documentation is automatically generated.
  • Record-keeping of programs, payments, personal notes, etc.
  • Possible to set filters or export information according to school needs.

Advantages for the parents:

  • Parent completes everything online via online forms.
  • Teacher can locate all relevant information about a child (contact information for legal guardians, those authorized to pick-up children, allergies, medications, dietary restrictions, etc.) in an easy-to-view manner all in one place.
  • Parents are able to update information according to their needs.
Communication

Communication

Twigsee is a unified communication channel between kindergarten and parents, but also the possibility of internal communication within the kindergarten. Teachers and management alike can easily and purposefully inform parents about everything they need. The advantage of this feature is that every user sees only what concerns them. For example, parents only see information about their child and the class they are in. In various situations, the kindergarten can get feedback from parents through surveys directly in the Twigsee app.

Advantages for the preschool:

  • Teacher sends messages/photos/updates and useful information to parents.
  • The option to write to the parents of an individual child/several children/the entire class in a single click.
  • The teacher can create a poll - evaluation of parental feedback within seconds (for signing up for activities, field trips, etc.).

Advantages for the parents:

  • Complete overview and information about activities in school via the mobile app.
  • Only see posts, photos, messages, and information related to their child and their class.
  • Overview of organizational details, learning plans, and important milestones.
  • All communication history in one place.
Photos from daily activities

Photos from daily activities

The essential virtue of this function is its substantial human interaction. A photograph of a happy child playing with something, showing interest or enthusiasm means a lot to parents. Certainly such photo documentation will give every parent a pleasant boost during work. Thanks to such detailed information, they can easily follow up with their child on an activity or a discussed topic. At the same time, such positivity, allows parents to have better relationships with teachers and prefer to share their enthusiasm. This is very important and necessary feedback for the preschool. Everything functions much better on an elementary interpersonal level.

Advantages for the preschool:

  • Quick and effective sharing of photos with parents directly via the app.
  • Thanks to the photos, the school receives positive feedback from parents.

Advantages for the parents:

  • Photographs are seen by parents immediately, in real-time.
  • Parents can continue with school activities and further develop and enrich the child’s newly acquired knowledge.
  • Complete history of school photos in the app.
Online dashboard

Online dashboard

The bulletin board within the application means, above all, maximum clarity and availability of information. Every user of the app, whenever they need, has an overview of any events that concern them. Parents have all their child's information and their class available in one place. Teachers have an overview of what is happening in their classrooms and principals have an overview of what is happening in all classes of their preschool. In addition, parents are alerted to any newly disclosed information.

Advantages for the preschool:

  • Important information and school information instantly communicated to all parents at the same time.
  • School sees which parents have read information that has been sent.
  • The normal bulletin board can now be used solely for displaying children’s work.
  • School leadership is well-informed of what is happening in all classrooms.

Advantages for the parents:

  • Parents will always receive notifications of new posts sent by the school.
School and meal fees

School and meal fees

The calculation of fees and meals can often be a complex administrative matter. Since it always depends on individual attendance, the type of attendance programme of each child and any apologies from parents, it is therefore necessary to include all these facts in the calculation. In Twigsee, the calculation takes place completely automatically based on the real attendance of children and apologies sent by parents. Moreover, there is no need for information to be passed between classroom teachers or management, as everything is listed in the system. The calculation of fees and meals is clearly linked to the attendance of each child and the individual resulting cost is calculated automatically.

Advantages for the preschool:

  • Automatically generated payment details for accounting for school/meal fees based on the program and actual attendance of the children.
  • Option to send statements to parents with a single click in the app.
  • Simple management of payments and other financial information.
  • Convenient export of all school payments in one place.

Advantages for the parents:

  • Simple overview of accounting based on the number of excused absences.
  • Monthly statements for school and meal fees in the mobile app.
Class book

Class book

The interactive class book is created on the basis of the SEVT standard and framework educational programme (FEP). The aim is to simplify the day-to-day work of teachers with regard to the needs of the preschool and reporting. The preschool has access to the classroom both from the administrative interface on a computer and directly from the mobile application. The teacher therefore has the possibility to record any class information from a device that is more accessible at the time. A trip entry can simply be directly from out in the field using a mobile phone.

Advantages for the preschool:

  • Entire class book in an electronic format – in accordance with SEVT standards
    (educational publisher).
  • Predefined security instructions as defined by the educational program framework (RVP).
  • Option to write in class book from the mobile app.
  • Option to export for printing.
Attendance

Attendance

Recording attendance directly from the phone is absolutely crucial for preschools in terms of saving time. Teachers can mark a child present at the preschool with one click. If there are more teachers in the classroom, everyone can immediately see that the child is already registered. There is no duplication of information and all teachers have an overview of the number of children present and excused. Attendance can also be edited in the administrative interface from a computer, which also serves as a basis for automatic calculation of preschool and meal fees.

Advantages for the preschool:

  • Children’s attendance record-keeping with a single click on a mobile phone.
  • Overview of current number of present and excused children.
  • Groundwork for automatic calculation of school and meal fees.
  • Simple export to reporting tools and monthly overviews.

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Frequently Asked Questions

What is Twigsee?

Twigsee is an app that manages 80% of school operations in one place. Thanks to the mobile app, it simultaneously connects schools with parents. It also very conveniently shows parents the work of the school and supports cooperation between parents and the school with regard to their child’s development.

Is it necessary to store documents in paper form while using the Twigsee app?

Our goal is to alleviate the administrative duties of schools as much as possible. Documents which need to be signed (e.g., doctor’s notes) can be uploaded into the system as a PDF and saved in Twigsee. The entire application process can therefore be completed online.

How much will parents pay for the Twigsee app?

The app is completely free to parents, regardless of how many children they have or which school they attend. It is free regardless of the size or type of school their child attends.

Do parents have access to confidential school information?

Absolutely not. Parents only have access to the information about their child and information sent in posts and polls. They can also read information about the school that the school has chosen to display. It is possible to share specific information, such as the contact information for a certain teacher, if you’d like.

Can I access the app only using my iPhone?

Yes, the app is available for iOS, Android and Huawei. What’s more, it’s available in 7 language versions.

Our children attend a Czech preschool, but my husband is a foreigner and doesn’t speak Czech. Is it possible to access the app in another language?

The app is available in the following languages: English, Czech, Slovak, and French. The app’s language will correspond to the language set in the mobile app.

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What are the schools
currently using Twigsee saying about it?

Dominika Hájková

Our preschool Malvína has been using the Twigsee app for over half a year. It is a big help to us. Thanks to the child’s profile, we have an easy-to-view list of all their important information. Also, with Twigsee, communication with parents is more convenient. We can share photos with them and using posts, share important information with only selected parents. Not needing to inform each parent individually has saved us a significant amount of work. What we appreciate most about the app, is the easy-to-view attendance. It shows the number of present and excused children and also, alerts us to any children leaving after lunch. Our school highly recommends the app. The team of people who developed the app are definitely professionals in what they do. They responded to all of our questions quickly and are always available to assist us.

Dominika Hájková
Assistant Headmaster
Jan Vodrážka

While I was a bit skeptical at first, we have been up and running with Twigsee for a month and a half now without a single problem. We have over 50 reviews from parents and every one of them is positive. Furthermore, parents have started to appreciate all that our teachers do for them and they’ve not only decreased their demands, but have started asking how they can help. They donate toys, company gifts, or homemade Moravian honey. We are extremely happy and are ordering Twigsee for our other site in Průhonice.

Jan Vodrážka
Headmaster
Lucie England

Twigsee won us over from the moment we started using it. It allows us to manage everything in our school in a convenient and easy-to-view manner, all in one place. You’ll love Twigsee because it will make your administrative tasks easier and will make communication with parents faster and more effective. It will not only make your teachers very happy but also the parents! I much appreciate the wonderful support from the Twigsee team who are always prepared to handle our questions and requests. In short, I can wholeheartedly recommend Twigsee without hesitation.

Lucie England
Headmaster
Michaela Možiešíková

We’ve finally canceled signature forms for all applications and online photo galleries, and parents no longer forget about school activities. Parents know what is happening at school and are much happier and at ease. We’ve stopped needing to constantly explain and repeat the same things. Thank you.

Michaela Možiešíková
Assistant Headmaster
Tereza Dvořáková

Twigsee is a great and innovative app for me as the school’s headmaster as well as a mother. There’s finally an app that eases the workload of administrative duties for the MŠMT (Ministry of Education) as well as the MPSV (Social Security) for everyone. It accomplishes all of this in a very easy to use and intuitive way. Communication with the Twigsee team is superb. They are always happy to answer all of my questions about the app and its functions whenever I need it. As a mother, I value daily, easy-to-view information about my child so that I am informed about what they are doing and have access to information from the school, teachers, and administration. I strongly recommend the app for all administrators and parents!

Tereza Dvořáková
Headmaster
Zuzana Černá

Twigsee is a wonderful app that has made communication between the school and parents faster, more convenient, and more efficient since we began using it at the beginning of the school year. Also, it unbelievably simplifies the work of employees. Everyone, including the parents, is happy with the app.

Zuzana Černá
Assistant Headmaster
Linda Janichová

We have been using the Twigsee app in our Fox Nursery and Day Nursery for over a year now. We use the app to communicate important information to parents. We share photos of the children's daily activities, and use surveys, which parents respond to more quickly than in person. We have an overview of how many children are coming on a given day, so we can plan and adjust the day's schedule. Parents especially like the app because they have instant information about what's going on in the nursery/preschool, they can see lots of photos and they can excuse their child for the time they need in a few clicks. The Twigsee app is responsive to the needs of our nurseries and kindergartens and is quick and easy for teachers, nannies and parents to use. With the Twigsee app, we are simply moving with the times.

Linda Janichová
Headmaster
Helena Zdrubecká

We have just started using the Twigsee application, as I was drawn in by an offer. Especially the time saving. I can use my time more meaningfully with my children rather than doing administration. I appreciate the professionalism of the team. Mr. Med answered all of our questions. I was impressed by the enrolment process of new children, attendance and, above all, the connection of teachers with parents, which does not disrupt from their work with the children. Before signing the contract, we compared the offer of similar applications and came to the conclusion that Twigsee provides the most comprehensive offer of services for preschool needs.

Helena Zdrubecká
Headmaster
Michelle Specht

Great Customer Support! Any problem gets immediate attention, and also the sales representatives are very willing to help.

Michelle Specht
Headmaster
Zuzana Vacíková

Twigsee caught our attention right from the presentation thanks to the range of functions offered. It wasn't a system that only dealt with attendance or just the registry. It offered us the opportunity to have everything under one roof. And the cherry on top of the cake was the possibility of sending parents contributions about how their children are doing in preschool that day. Parents liked the app very quickly. At first, teachers were more concerned about whether preschool management wanted to give them extra work. However, they soon discovered that writing to parents made them happy, and they also finally have an overview of the children's attendance for each day. Twigsee can handle all that is on the agenda in a preschool besides accounting. Forest preschool , Pohádky z.s., Zvole

Zuzana Vacíková
Deputy Headmaster

If you are interested in the Twigsee app, whether you are an employee, preschool manager, or a parent of a child attending preschool, fill in your contact details here. We will get back to you immediately and discuss further options.

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